Unit 4 :

Writing :                                                            Formal letter

A formal letter is a method of communication that uses a professional tone and manner. There are many reasons for writing a formal letter. It could be to order supplies, to identify a mistake that was committed or to apologize for an error….

 A formal letter should be clear, concise and courteous as well as following a set structure. This should include:

1. The sender’s address.

2. Name, title and company name.

3. Date (day, month and year).

4. Heading to indicate the reason for writing the letter.

5. Greeting (Dear Mr/Mrs).

6. Introductory paragraph.

7. Middle paragraphs containing the relevant information behind writing the letter.

8. Closing paragraph describing what action you expect the recipient to take and a courteous closing sentence.

9. A complimentary close (Yours faithfully if you do not know the recipient or Yours sincerely if you know the

recipient).

10. Leave room for your signature.

Example:                      A letter to Apply for a Grant

What is a grant ?

A grant is an amount of money that is dedicated to project owners, non profit organizations or people who  need money to achieve a certain result in general.

Practice:

Imagine that you’re the head of a NGO, or a young startup that aims to improve one of the mentioned fields ( literacy, Sustainable development), you think that your project will do wonders in your city, will save lives, or even create jobs and fight illiteracy. However, you’re lacking funds and you had the opportunity of finding this grant program.

You need to explain  the following :

• The reason why you need this grant
• The scope of your project
• The way it will impact lives in your home country / City
• The main activities of your organization
• The exact amount of money you need
• The composition of your team